All correspondence received by the Lethbridge Police Commission is reviewed by Commission staff. Matters within the Commission’s mandate will be addressed in accordance with applicable policies and procedures. Due to the volume and nature of inquiries received, not all submissions will receive a direct response.

Members of the public may request to make a presentation during the public portion of a Commission meeting. Requests must be submitted by the Friday before the meeting and must relate to a matter within the Commission’s police governance mandate.

The Commission will not hear presentations concerning:

complaints about individual officer conduct;
active investigations or legal proceedings;
confidential matters; or
matters outside the Commission’s jurisdiction.

Commission staff will review each request and, where possible, address the matter directly before considering whether a presentation to the Commission is necessary. Where the matter falls within the responsibility of the Lethbridge Police Service or another organization, staff will direct the individual to the appropriate contact. A request to speak will proceed only where staff determine that the matter cannot be adequately addressed administratively and is appropriate for consideration by the Commission at a public meeting.

Public meetings are held in the Culver City Room at City Hall. Due to meeting-security and capacity requirements, members of the public must register in advance to attend. Approved speakers will be contacted to confirm whether they will participate in person or virtually. Virtual speakers may be required to keep their camera on while addressing the Commission.

Public presentations may form part of the public meeting record. The speaker’s name may appear in the meeting minutes, which are retained in accordance with the Commission’s records-retention requirements.

Where multiple individuals wish to address the same or a substantially similar topic, the Commission asks that they work together to select one spokesperson. Each topic is generally allotted one presentation of up to five minutes. The Chair or the Commission may grant additional time where it is considered necessary.

The personal information collected through the Request to Speak form will be used to assess the request, communicate with the applicant, and schedule an approved speaker before the Lethbridge Police Commission. This collection is authorized by section 4(c) of the Protection of Privacy Act.

For questions about the collection or management of personal information, contact the Commission’s Access & Privacy Coordinator:

Phone: 4 0 3 3 0 8 6 7 0 9
Email: admin @ lethbridge police commission . com